Preparing The School Services Production Form
| 1. | Indicate your customer number and job number. These numbers are used for tracking purposes. Each job (school) should have a unique job number. The job number on the School Services Production form should be the same as that used on the School Portrait Package Production Form. The job number will remain the same for absentee, make-up and retake dates. |
| 2. | Indicate the job name. Again, this name should be the same as that used on the School Portrait Package Production Form. |
| 3. | |
a. |
Please indicate the number of rolls of film sent under the corresponding film size or number of disks sent and whether we should return them to you or keep them on file. CDs will be returned to you when the job ships. |
b. |
Indicate the grade level of this school. |
c. |
Indicate the Job Schedule, either Prepay, U-Proof (customer assembles proof envelopes/order forms), or D-Proof (Excel Photo prints digital proof order envelopes). |
d. |
Which shoot is this? If this is the last time you will be submitting images, check the box for Final Shoot. This information will be used to determine which inserts to use in packages that are unprintable. |
e. |
Indicate whether or not you have sent camera cards with this job. |
| 4. | For all products being ordered on this job, including packages, indicate in which order you would like them to be produced. If you do not indicate a priority, we will always produce your packages first and proceed with service items in the sequence that best meets our production needs. |
| 5. | |
a. |
Using the catalog numbers found on pages 27 through 29, indicate the catalog number of the product you are ordering. |
b. |
Enter the catalog description for the product you are ordering. The description allows us to verify that we are producing the product that you want. |
c. |
Indicate the Ship To number of the shipping address listed at the bottom of the School Services Production Form where you would like each product shipped. |
d. |
How do you want this product sorted? For each product that requires sorting, indicate how it should be sorted (i.e., Alpha by Teacher). Be certain that the sort information is included in the data provided. If no sort is indicated, product will be delivered in the order photographed. There is no additional charge for sorting digital service items. |
| 6. | |
a. |
Indicate with an 'X' (or a quantity if more than one) those computer services that are required for this job. |
b. |
When ordering CDs, be sure to indicate the CD format required and whether it will be produced in color or black & white. The CD formats listed on your production form are those most commonly used. If none of these meet your needs, please contact us in advance or provide detailed specifications for your CD. |
c. |
Indicate an envelope number and return/deadline date for Digital Proofing systems. The envelope number will be assigned when design is developed. Return date is deadline date for students to return orders to the studio or school. If a return date is nor specified, deadline date will be calculated by default as date envelopes are shipped plus 10 business days. |
| 7. | |
a. |
Indicate the shipping address for the products listed on the School Services Production Form. Please write the complete address even if it has been written on the School Portrait Package Form. |
b. |
Indicate the shipping method for these products. |
| 8. | |
a. |
If there is more than one shipping address or method, please use Ship To #2 to indicate this information. |
b. |
Indicate the shipping method for the Ship To #2 address. |
| 9. | If there are any notes pertaining to the products ordered on the School Services Production Form, use this area or attach a separate page. |
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